Using freemind as a taskmanager/project planning tool

This is a very short webbook.

It is about using Freemind, the free and open source cross platform mindmapping software as a taskmananger and project planning tool.

You can get Freemind over at sourceforge:
http://freemind.sourceforge.net/wiki/index.php/Main_Page

Once installed you can open the mindmap (download from the bottom of this page) that I have created that shows you the basics on using Freemind for projectplanning and taskmanagement (non functioning image):
Image

Below are the contents of this mindmap in html on the next page. But if you download it and open it in freemind you can edit it to your liking.

Enjoy:



Tasks & projects


All +
All -

Tasks & projects

  • + -
    Today
    • + -
      At home
      • Read "On using a planner" on the left
    • + -
      At work
      • 12 pm Meeting with dave about trade fair
    • + -
      Around
      • Pick up brochures at printers
    • + -
      done
      • Collect data for 12 pm meeting
  • + -
    Tomorrow
    • + -
      At home
      • Put up spare table for Jane's party
    • At work
    • + -
      Around
      • Pick up rental van
      • Trade fair
  • + -
    Comming
    • + -
      At home
      • Jane's birtday party
    • + -
      At work
      • Check materials and store for future use
    • + -
      Around
      • bring stuff back from trade fair
  • + -
    Dull moment?
    • Go to hardware store to check out tools for comming winter project
    • Check out new software for making graphic art
  • + -
    Projects
    • + -
      Trade fair
      • Graphics
        • + -
          Get posters for booth
          • Find way to hang them
        • + -
          Get new brochures
          • + -
            designer brief
            • New adress
            • New manufacturing process
      • Logistics
        • + -
          rent a van
          • Is renting for the whole week cheaper?
        • + -
          Get crates for packing stuff
          • do we need extra blankets?
      • Booth
        • bring extra paint for touch ups
        • Have hinge in door repaired
      • Pick up Jane from the station on tuesday
      • + -
        Stuff to bring
        • + -
          tools
          • Drill
          • Extention chord
        • + -
          Print
          • posters
          • brochures
        • + -
          Furniture
          • Table and chairs
          • Brochure stand
          • Computer desk
    • soliciteren
      • vacatures zoeken
  • + -
    On using planners (click to open)
    • + -
      About using a planner
      • This is about using freemind as a planner but the basics are the same for all planning systems
      • + -
        Why use a planner
        • Most people work in an environment where lots of task need a lot of input being juggled
        • Using a planning system lets you bring structure to your tasks so you can work more effectively.
        • + -
          Doing "things" with the input is an important part of process.
          • + -
            "Doing things" means handling the tasks and information in some way. By writing tasks and moving them around in your planner your brain is used in a different way than it would if you only think about tasks

            • This is why using a paper planner works well, even if it seems like a waste of time to re-write the thing daily.

            + -
            A digital planner never gets full and data can be moved around easily.

            • That can save time but can also mean you lose track of things

            You actually need to make time to use the planner to get bennefits from it

      • + -
        Prerequisites
        • + -
          The planner is the basis from where you start your day and also where you end it
          • You start your day with checking the planner and arranging your tasks
          • You finish the day with checking what you have done
        • + -
          Incomming data is taken down in
          • + -
            Datebook
            • Everything that has a fixed date and time goes in to your datebook
          • + -
            The planner
            • All other input goes into the planner
          • + -
            Other places
            • Nowhere else!

              Make it routine to write everything in either the calledar or the planner immediately. If you can't, fi when on the phone, do that asap!

    • + -
      Day to day use of the planner
      • + -
        Start your day
        • Open the planner and your calendar
        • Enter your apointments for today in to the "today" node on the right
        • Check if yesterdays tasks have been completed
        • + -
          Run through the current projects
          • Move or copy tasks to today or tomorrow if required
          • Add new ideas and task as they come up
        • Add all tasks for today to the today node
      • + -
        During the day
        • Put incomming tasks in to the appropiate node
        • + -
          Add a new project if needed
          • If a project becomes too big to have it in this planner, copy the branch in to a seperate mindmap and create a link to it in this planner (freemind can link to other files and open them even if they use different software)

        • Move a finished task to the "done" node so you see that you have achieved things
      • + -
        End your day
        • + -
          Some may want to do this, others prefer to start the day with it
          • Feel free to do both!
    • + -
      Using freemind for planning
      • + -
        Learn how to use freemind
        • Click "help" ->documentation (top of your screen)
        • Freemind shows the structure but also lets you hide it

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tasksandprojects.mm13.98 KB